- CHCADMIN604B - Manage the finances, accounts and resources of an organisation
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners
CHCADMIN604B Mapping and Delivery Guide
Manage the finances, accounts and resources of an organisation
Version 1.0
Issue Date: May 2024
Qualification | - |
Unit of Competency | CHCADMIN604B - Manage the finances, accounts and resources of an organisation |
---|---|---|---|
Description | This unit describes the knowledge and skills required by workers to manage the financial, accounting and resourcing systems of the workplace to uphold accountability and efficiency requirements | ||
Employability Skills | This unit contains Employability Skills | ||
Learning Outcomes and Application | This unit may apply to administrative work undertaken across a range of sectors involved in delivery of community services | ||
Duration and Setting | X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting. |
||
Prerequisites/co-requisites | Not Applicable | ||
Competency Field |
Development and validation strategy and guide for assessors and learners | Student Learning Resources | Handouts Activities |
Slides PPT |
Assessment 1 | Assessment 2 | Assessment 3 | Assessment 4 | |
---|---|---|---|---|---|---|---|---|
Elements of Competency | Performance Criteria | |||||||
Element: Monitor budget processes |
| |||||||
Element: Oversee implementation of systems for financial management and reporting |
| |||||||
Element: Manage the use of funds |
| |||||||
Element: Develop and recommend funding options |
| |||||||
Element: Develop and implement resourcing proposals to meet operational needs |
| |||||||
Element: Monitor resource usage and performance |
| |||||||
Element: Manage property and equipment |
|
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package. | |
Critical aspects for assessment and evidence required to demonstrate this unit of competency: | The individual being assessed must provide evidence of specified essential knowledge as well as skills This unit is most appropriately assessed in the workplace or in a simulated workplace and under the normal range of workplace conditions Where there is not an opportunity to cover all relevant aspects in the work environment, the remainder should be assessed through realistic simulations, projects, previous relevant experience or oral questioning on 'what if?' scenarios Assessment must include the normal range of management tasks used in the workplace |
Access and equity considerations: | All workers in community services should be aware of access, equity and human rights issues in relation to their own area of work All workers should develop their ability to work in a culturally diverse environment In recognition of particular issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on Aboriginal and Torres Strait Islander people Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on Aboriginal and/or Torres Strait Islander clients and communities |
Context of and specific resources for assessment: | This unit can be assessed independently, however holistic assessment practice with other community services units of competency is encouraged Resources required for assessment include: access to appropriate workplace where assessment can take place, or simulation of realistic workplace setting for assessment |
Method of assessment | Assessment may include observation, questioning and evidence gathered from the workplace environment e.g. completed budgets, portfolios etc Realistic simulations, projects, previous relevant experience or oral questioning on 'what if?' Scenarios Observation of processes and procedures, oral and/or written questions on Essential knowledge and skills and consideration of required attitudes Where performance is required to be demonstrated over a period of time and/or in a number of locations, any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons Review of any workplace documentation produced by the candidate related to managing finances, accounts and resources |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
This describes the essential skills and knowledge and their level required for this unit. |
Essential knowledge: The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role These include knowledge of: Auditing procedures and requirements Awards and agreements Budgeting and planning processes and practices Financial management models and practices Importance of principles and practices to enhance sustainability in the workplace, including environmental, economic, workforce and social sustainability Incorporation requirements Insurance requirements Organisation guidelines Organisation's procedures and practices Principles and practices of effective resource management Principles of continuous improvement Quality assurance mechanisms Taxation office requirements |
Essential skills: It is critical that the candidate demonstrate the ability to: Demonstrate competency across the full range of the organisation's financial, accounting and resourcing systems In addition, the candidate must be able to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role These include the ability to: Analyse financial reports against budgets and contract obligations Demonstrate competency within the working environment in managing finances, accounts and resources Manage workplace application of: computerised and/or manual accounting and book keeping systems budgeting processes reconciliation investment planning financial management information technology Read and accurately interpret financial information and reports |
The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts. | |
Budgeting and financial obligations may include: | Auditing Awards and other staffing requirements Balance sheets Insurance requirements Monthly or other reports Tax office requirements |
Appropriate parties may include: | Board of management Clients Funding providers Government Other staff Treasurer |
Legal requirements may include those relating to: | Acquittal of funds Annual and other reports Audit processes Incorporation laws Insurance Relevant awards Taxation and superannuation |
Resources may include: | Buildings/facilities Equipment, supplies and stores Finance Information systems Staffing levels Time Transport |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
---|---|---|---|
Oversee the preparation of budgets in light of desired program performance outcomes and forward planning priorities | |||
Ensure budget planning process is participatory and formats are clear and standardised | |||
Ensure budgets are submitted for approval on time and in an appropriate format | |||
Develop and prepare requirements and contracts with funding bodies in accordance with organisation procedures | |||
Interpret and communicate the approved budget to other staff | |||
Adhere to legal and organisation requirements in relation to financial management and reporting | |||
Ensure that appropriate financial reports are prepared as required by the organisation and/or funding body | |||
Oversee the development and implementation of book keeping, accounting systems and asset management to ensure that accurate and comprehensive records of income and expenditure are appropriately maintained | |||
Undertake regular reconciliation against operational budgets and act upon any deviations as appropriate | |||
Check actual income and expenditure against budgets at regular, identified intervals | |||
Ensure expenditure is within agreed limits, does not compromise future spending requirements and conforms to organisation policy and procedures | |||
Where there are actual or potential deviations from budget, notify the appropriate people and develop and implement proposals for corrective action | |||
Where appropriate, ensure funds are invested in accordance with organisation procedures | |||
Follow guidelines for the management of unspent funds | |||
Undertake research to acquire funding and resources and report the results appropriately | |||
Where appropriate, prepare funding submissions in accordance with relevant guidelines, maintain liaison with funding body to monitor progress of the submission, undertake negotiations and make revisions as necessary | |||
Develop contingency plans to accommodate possible shortfalls in funding and resourcing | |||
Develop resource proposals, taking account of client and stakeholder needs, organisation objectives and operational plans | |||
Negotiate recommendations to vary operational plans to fit resource availability, with relevant personnel | |||
Develop plans to maximise value gained from the organisation's resources | |||
Develop and implement strategies to ensure the organisation's resource needs are met within the constraints of budget allocations, existing resources, contingencies and available resource providers | |||
Monitor resource usage against organisation targets, and investigate and rectify any deviations in accordance with organisation procedures | |||
Ensure appropriate support and training is provided to individuals and teams who have difficulties in using resources to the required standard | |||
Oversee systems, procedures and records associated with documenting resource acquisition and usage in accordance with organisation requirements | |||
Analyse and interpret budget and financial information to monitor productivity and performance | |||
Follow organisation procedures when assessing suitability and safety of buildings and equipment | |||
Ensure the organisation's asset register is maintained as required | |||
Ensure upgrade plans for building and equipment maintenance are established and implemented as required | |||
Adhere to all relevant occupational health and safety and other legislation | |||
Ensure procedures are in place to achieve the most competitive pricing for goods and services |
Forms
Assessment Cover Sheet
CHCADMIN604B - Manage the finances, accounts and resources of an organisation
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
CHCADMIN604B - Manage the finances, accounts and resources of an organisation
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: